Special Alert
DCVB Planner Services

DCVB Planner Services

DCVB Planner Services

The Durham Convention & Visitors Bureau offers a variety of complimentary services to assist those planning corporate and association meetings and conventions. Browse the services offered below, and email the DCVB sales and services team to get started. You can also browse the Meeting & Event Planners Guide to learn more about Durham and how DCVB can assist you.

Booking Your Event

DCVB provides the following services before the location of a convention or meeting has been determined:

Research and Planning Assistance

  • Evaluating bid materials to assess feasibility of meeting in Durham
  • Assisting in estimating the economic impact of the event
  • Checking for availability on specified dates
  • Checking for conflicts with other planned events
  • Accepting Online Requests for Proposals

Identifying Accommodations and Facilities

  • Gathering quotes and availability for meeting facilities
  • Gathering quotes and availability for accommodations
  • Scheduling appointments, providing local transportation, and escorting on-site inspections

Presenting a Competitive Bid

  • Preparing a comprehensive proposal summarizing pertinent information
  • Assembling letters of support from key community leaders
  • Making a formal presentation to decision-makers
  • Supplying promotional materials, such as mini visitor guides and brochures

Planning Your Event

Once Durham is chosen and meeting facilities are reserved, DCVB can provide additional services to make the job easier:

Planning Assistance

  • Dine-around/tour coordination assistance
  • Suggestions for spouse and family activities
  • Group transportation bids
  • Planning assistance for off-site receptions, team building, and other events
  • Calendar of local events
  • Assistance with donating excess food, supplies, and flowers to local nonprofits
  • Fact-checking for programs and materials
  • Searchable convention services directory listing local event vendors

Attendance Promotion

Destination Hospitality

  • Welcome table set up at event facility and stocked with Durham visitor information
  • Volunteer assistance from the Durham Wayfinders for info tables, registration, and more
  • Custom map and/or direction cards to event locations
  • Customized welcome banner
  • Welcome letter from community leaders
  • Community leader to personally welcome attendees
  • Biodegradable Durham welcome bags for registration or visitor materials

Directory of Convention Services

Looking for caterers, transportation, rentals, web design, or anything else you need for your event? Head to our convention services page to search for the businesses that offer what you're looking for.

Durham Spotlight
Durham Convention & Visitors Bureau
212 W Main St #101
Durham, NC 27701 USA
Phone: (919) 687-0288
Toll Free: (800) 446-8604